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Payroll Specialist

PAY010019Northfield, Illinois

Job Description


Under the direction of the Payroll Supervisor, execute the company's payroll processes and procedures.

  • Manage bi-weekly or semi-monthly payroll processing to ensure accurate processing and recording of company’s payroll. Manage workflow to ensure all payroll transactions are processed timely and accurately to maximize efficiency.
  • Reconcile and validate payroll prior to transmission. Prepare banking reports, transmit ACH direct deposit, and positive pay check transactions through the automated banking system. Submit direct deposit and check file.
  • Review personnel records to verify accuracy of employee data for newly hired workers and transfers/changes in wage rates and job codes. Review and approve payroll deductions.
  • Process pay for annual/semi-annual processes including: Quarterly bonus payouts, Holiday Bonus, Unused Vacation, and additional routine and ad hoc variable pay requests.
  • Own a key payroll process, which could include: Positive Pay, Variable Compensation, Banking, Garnishments, Badge Maintenance, Concur Expense Reimbursement.
  • Verify Manual Checks as processed by the Payroll Coordinators.
  • Provide input/respond to payroll email/phone questions related to area of expertise.
  • Provide system access, updates, and administration for payroll systems, including Kronos and Peoplesoft.

Job Qualifications

Education & Relevant Work Experience
  • Bachelor’s degree and at least 4 years of experience processing multi-state payroll OR high school diploma or equivalent and at least 6 years of experience processing multi-state payroll.
  • Experience working with HRIS payroll systems.
  • Experience building and maintaining relationships within and between teams.
  • Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
  • Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
  • Bachelor’s Degree.
  • CPP.
  • At least 5 years of experience in processing multi-state payroll.
  • Experience with Peoplesoft and Kronos.
  • Experience processing payroll for a large organization (over 10,000 employees).